A Planned Maintenance Programme (PMP) is a strategic approach to maintaining and managing a property or estate over time.
They enable estates teams to proactively manage college assets, rather than reacting to issues as they arise (reactive maintenance).
But why are they so important and beneficial for university estates? Historic buildings specialist, Chris Bailey, an Associate in the building consultancy team at Vail Williams, explores.
Typically, PMPs involve proactively scheduling maintenance tasks based on the age, condition, and critical nature of building components, to extend building life, reduce unexpected problems, and ensure compliance.
What does a planned maintenance programme involve?
A robust PMP carried out by a qualified building surveyor will include:
- Condition surveys: These establish the state of your university buildings and infrastructure.
- A maintenance schedule: This will cover key building components such as roofing, HVAC systems, electrical and fire systems.
- Budget forecasting: This will help college estate teams to anticipate costs over 5, 10, or even 25 years.
- Risk assessment: Surveyors will carry one out and prioritise works based on health and safety, compliance, and the operational needs of the university in question.
- Asset management integration: Your surveyor may integrate this information with your own asset management systems and compliance tracking, or can suggest their own systems to monitor the maintenance programme.
