Occupier advisory

Ensuring your property is aligned to your business requirements and costs are minimised.

Your commercial property can be your largest operating cost after your people, so we understand the impact that it can have on your business.

We also understand that your expertise is in managing your business and property needs to fit with your overall business plan.

Our comprehensive occupier services are designed to support you, by either managing the portfolio for you or supporting your in-house team to ensure your portfolio is a true asset.

A national firm with specialist regional market knowledge and international reach, we work with a wide range of occupiers – from SMEs to multi-national corporations, both in the UK and abroad.

We help with the full lifecycle of your property needs, working with you to ensure your properties support your business strategy, to reduce your property overheads, mitigate potential risk and maximise opportunities to deliver commercial advantage.

We have used Vail Williams since 2009 for all our properties. They have consistently provided excellent customer service, timely advice and generated significant savings. We would not hesitate in recommending Vail Williams.

Robert Wilson Head of Property & Facilities UK Sopra Steria.

Our people, your partners

Our partner-led team of experienced property advisers will work as an extension of your own, providing comprehensive property advice which aligns both your business and property strategies.

We take time to understand why your business is doing what it is doing before we recommend the best ways to fine tune your property strategy.

Once we understand your goals, we will work with you to develop a dynamic forward plan – whether you are looking to move premises, change working practices, improve productivity or benchmark and reduce costs.

Our experience with Vail Williams and their team of development consultants has been excellent – a true partnership. It is also really useful that they have equally adept colleagues for other areas like Planning, Building Consultancy, Property Asset Management and Business Space – a truly integrated service.

Nicki Becker, Western Europe, Reward, Property and Facilities Director, Molson Coors.

Strategy Advice Delivery
Ensuring your property meets your business needs

Too often, companies can be held back in their business plans by their property portfolio not meeting their business needs. We will assist in asset managing your portfolio, whether that is relocating, resizing or undertaking refurbishment works to make the portfolio fit for purpose.

Agile working and collaboration

In today’s world the ‘workplace’ is constantly being redefined. Regardless of your working policy, we will provide the necessary strategic workplace advice to ensure yours meets policy requirements.

Merger and acquisition activity

When considering either a corporate sale or acquisition, there will usually be a property perspective to consider. We will help to overlay physical property liability with legal tenure, to ensure all aspects of property asset transfer are covered.

Property cost management

The true cost of property is often unreported and unchallenged. We provide forensic property cost reviews to ensure costs are both transparent and correct – whether it is the rent, business rates or service charge that you are paying.


We recognise that we all have a vital role to play in protecting our environment and Vail Williams can assist in maximising the sustainability of your buildings.

Workplace analysis

We provide the tools to enable you to analyse current workplace practices and will help you to define and implement new ways of working.

Merger and acquisition activity

When considering either a corporate sale or acquisition, there is usually a property perspective to consider. We will overlay the physical property liability with the legal tenure to ensure all aspects of the property transfer of assets are assessed and accounted for.

Property cost management

The true cost of property is often unreported and unchallenged. We provide a forensic property cost review, ensuring costs are both transparent and correct – whether it is the rent you are paying, the rates or service charge.

Property risk management

We will support you to ensure all risks are mitigated, from the physical maintenance of a building or by providing valuation and liability assessments for property accounting and buildings insurance purposes, to ensuring the leases and the legal matters in relation to your property are properly managed.

In the event there are major works or moves planned, we can form part of the project management team which manages the extension, fit or move on your behalf.

Portfolio management

Whether you are looking for the management of non-operational property or your whole portfolio, we can maintain all your property records through our comprehensive database. We will also report on upcoming lease events, as well as manage all property related payments on your behalf.

Property acquisition and disposal
Transaction management
Project management
Lease events: lease renewals, rent reviews, break options
Property asset management
Facilities management
Business rates advice
Service charge management
Data management